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Managing a switch to ensure minimal fundraising disruption

07 Icons Products DD Active (1) Direct debit Adobestock 217042079

FOUR PAWS UK is a global animal welfare charity which works across Europe, Australia and the USA campaigning for animals to be treated with respect, empathy and understanding. Accepting regular donations from individuals and organisations by Direct Debit is an integral part of its fundraising, ensuring regular income to help fund its many campaigns and actions to help protect vulnerable animals.

The challenge

FOUR PAWS UK were previously collecting Direct Debit donations with another Direct Debit bureau. Presented with the need to move their Direct Debit processing over to a new provider in a short timeframe of six weeks, the team at FOUR PAWS UK acted upon a recommendation and reached out.

Martin Dale, Head of Fundraising, explains; “We had experienced the benefits of collecting regular donations by Direct Debit and wanted those to continue. We don’t have a huge resource in our background operations and so needed to find a solution to continue collecting donations which was as time efficient and low cost as possible.”

The team were very keen to avoid any potential negative impact on the charity’s donations. Any errors or issues during the migration of donations collected by Direct Debit would affect their cashflow and potentially lead to decreased donor numbers should donors encounter any interruptions, errors or instances of poor service which could lead them to cancelling their Direct Debit Instruction. 

The solution

Recognising the speed required, the initial call with our team covered all of the main information needed for FOUR PAWS UK to assess the service offering and even included a full system demo to help team members feel assured that the switch to using the customer portal for administration purposes was going to be easy to handle. The call also outlined all the steps needed to migrate payers to having their donations collected by a new payment processor.

Martin comments “Our initial contact with the team gave us full assurance that the switch could be completed as we wished. The team were committed to getting everything completed and migrated on time whilst ensuring that a consistent level of donor care was delivered and there was no interruption to the service”.

As we offer concessions to charities registered in England and Wales, FOUR PAWS could enjoy a 5% discount on listed fees, as well as saving on VAT. 

The Impact

Despite the tight timeframes involved, we successfully completed a bulk change for FOUR PAWS UK so their donors were informed of the change to their Direct Debit, in accordance with Bacs scheme rules, and by whom this would be collected, as there was a small amendment to how this would appear on their bank statements. Collections were processed by us on time with no failed or missed payments, ensuring a continuity of donation income.


"Our experience was, and continues to be, fantastic. I would not hesitate to recommend the team to other charities looking for an easy switch to a company who go above and beyond to deliver a high-quality service.”

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See how we can help your business like we did at Four Paws UK. We offer simple, affordable pricing, with no set-up fee and transaction fees as low as 4p.